Trip Name & Date:
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Pre or Post Trip Extension (If applicable, otherwise leave blank):
Traveler #1:
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First Name
Last Name
Mailing Address:
Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
Email:
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Primary Phone:
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Passport Number:
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Date of Issue:
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Date of Expiration:
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Please note passport must be valid for at least 6 months after completion date of the trip
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Place of Issue:
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Citizenship:
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Marital Status:
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Single
Married
Divorced
Widowed
Date of Birth:
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Place of Birth:
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Traveler #2:
First Name
Last Name
Mailing Address:
For Traveler #2
Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
Email:
Primary Phone:
For Traveler #2
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Passport Number:
Date of Issue:
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Date of Expiration:
Please note passport must be valid for at least 6 months after completion date of the trip
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Place of Issue:
Citizenship:
Marital Status:
Single
Married
Divorced
Widowed
Date of Birth
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Place of Birth
Name of Contact:
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First Name
Last Name
Emergency Contact Number:
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Country
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Relationship to Client:
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Health Issues:
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Dietary Restrictions:
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Insurance Company:
Policy Number:
24-Hour Emergency Number:
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Room Type:
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Single
Double
Twin
Assign same gender roomate if possible:
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I request to share a room with:
First Name
Last Name
PNR or Confirmation #:
Outbound flight number:
Outbound flight date:
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Departure Time:
Arrival Time:
Inbound flight number:
Inbound flight date:
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Departure Time:
Arrival Time:
Expiration Date:
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Security Code:
Payment Authorization:
Enter Countries you visited with us & date of the trip:
Passport & Visas
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For participation in any tour, passports must be valid for six months after the Tour's completion date, with appropriate pages for entry and exit and visa stamps, as well as proof of travel insurance. Visas, immunizations, permits, and other paperwork may be required, and passengers are responsible for obtaining and maintaining all relevant documents. While Undiscovered Frontiers provides assistance and information on visas, vaccinations, climate, clothes, and luggage in good faith and as a favor to you, we cannot be held liable for any errors or omissions in the information provided. We cannot guarantee that foreign governments will approve visas or permits, and you are solely responsible for any adverse outcomes resulting from inaccurate, incorrectly issued, or defective documentation. You are responsible for ensuring that you have the relevant documentation before your trip. We disclaim all liability and associated charges if you are denied entry onto any form of transportation or into any country due to a lack of any required documents.
Cancellations & Notice of Changes by Traveler:
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Changes or cancellations must be sent to Undiscovered Frontiers in writing via email to info@undiscoveredfrontiers.com or by calling +1 (586) 447-2643. The date on which we receive your written cancellation will determine the cancellation cost, which is detailed below. The date of departure is defined as the date of the first flight from the United States of America or the day of the trip's departure as specified on our Trip Schedule, whichever occurs first. If you must cancel your tour reservation before departure, please be aware that Undiscovered Frontiers will assess cancellation charges under its cancellation schedule to cover non-refundable, non-recoverable tour expenses, such as fees paid to hotels, airlines, railways, local Destination Management Companies ("DMCs"), government bodies, and other ground suppliers on your behalf, as well as other expenses. Unless otherwise specified in your itinerary for certain trips, cancellation fees are calculated as follows:
From the time of booking:
91 days or more prior to departure Initial Deposit Guarantee: (50% refund of the initial per person deposit paid, 50% credit of the initial per person deposit paid for any future trip)
90–60 days prior to departure: non-refundable initial deposit of $500.00 per person; non-refundable 25% of total land cost balance paid per person.
59–31 days prior to departure: non-refundable initial deposit of $500.00 per person; non-refundable 50% of total land cost balance paid per person.
30-0 days prior to departure: non-refundable initial deposit of $500.00 per person; non-refundable 100% of total land cost balance paid per person.
All tour components, including single supplements, pre-and/or post-tours, hotel nights, and any other confirmed arrangements made on a traveler's behalf, are subject to the cancellation policy. Your decision to withdraw from the tour due to State Department travel warnings, a fear of travel, a lack of a valid passport, an inability to obtain a valid visa, or for similar reasons will be considered a cancellation. Undiscovered Frontiers is not liable for any expenses made by travelers in preparation for the tour (e.g., non-refundable plane tickets, seat reservations, passport or visa fees, travel insurance, or gear or equipment), even in the event of a tour cancellation for any reason. There will be no reimbursements for any unused portion of a tour once it begins, including if you leave a tour for any reason, miss the tour's departure date, or are removed from a tour. The same cancellation policy applies, including those related to personal, family, or medical emergencies, your decision not to travel on a Tour as a result of governmental or travel warnings or advisories, including but not limited to United States State Department or World Health Organization warnings; or any other circumstances beyond our control. As a result, we strongly advise you to obtain comprehensive travel insurance that includes cancellation for any reason before embarking on your Tour. Depending on the circumstances surrounding the cancellation, you may be able to recoup these cancellation expenses (minus any relevant excess) under the terms of your travel insurance policy.
Remark: If you wish to transfer your initial deposit paid to another tour 90 days prior to the trip, we will evaluate and treat the matter differently depending on the trip on a case-by-case basis, and in some cases, there will be no penalties.
Travel Insurance:
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Undiscovered Frontiers suggests you obtain a Trip Protection Plan or travel insurance that is sufficient to provide coverage for your travel investment, personal possessions, and health during your travel program. This can help you avoid considerable financial risk and travel with less stress. Numerous travelers benefited from obtaining and maintaining travel insurance since the insurer absorbed risks that would have been the traveler's responsibility otherwise. Travel Protection Plans frequently provide coverage for theft of travel documents, baggage loss, trip interruption or cancellation, emergency medical evacuation, emergency medical treatment, flight delay or cancellation, airline or service provider bankruptcy, jury duty, personal or family illness necessitating cancellation, and other risks specified in the insurance policy. Consider the availability of a "Cancel for Any Reason" upgrade, which may allow policyholders to recoup a portion of trip costs in a much broader range of circumstances than standard base policies permit. For more details, contact a travel insurance provider. Please keep in mind that Undiscovered Frontiers will not be held liable for the types of losses indicated above. If you opt out of travel insurance and incur a loss, you will be responsible for all associated expenses.
Responsibility, Assumption of Risk:
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By making a reservation with "Undiscovered Frontiers," I understand and agree that "Undiscovered Frontiers" will make purchases or reservations for travel-related services on my behalf from independent service providers ("Supplier" or "Suppliers") who will offer, among other tour services, transportation, lodging/hotels, meals, activities, touring, equipment/gear, guide, or tour manager services. "Undiscovered Frontiers" is not responsible for any delay, inconvenience, accident, financial cost, injury, loss, death, damage, or irregularity of any kind caused by any such person's or entity's careless or willful act, failure to act, or default (financial or otherwise). This includes various entities that may use the "Undiscovered Frontiers" name or logo. I understand and agree that "Undiscovered Frontiers" tour itineraries are subject to change without notice or refund due to changing field conditions, and that "Undiscovered Frontiers" may, as it deems necessary, substitute any mode of transportation, accommodation, Tour manager, or guide. I understand and agree that any additional charges or costs incurred as a result of changes to my trip or itinerary (e.g., delay, postponement, extension, or adjustment) as a result of weather, equipment, flight schedule changes, illness, government action, or any other cause beyond the control of "Undiscovered Frontiers" are entirely my responsibility. I am engaging in the Tour with full awareness of the inherent dangers and risks associated with travel and the activities in which I choose to participate willingly. Traveling in remote, dangerous, or politically unstable areas; terrorism, forces of nature; acts of God; physical exertion for which I am unprepared; transportation failures; equipment failures, motor vehicles, aircraft, trains, boats, and all other modes of conveyance; roads, trails, and accommodations that are not maintained or operated to U.S. standards; Schedule changes, overbooking or downgrading of accommodations, insolvency or financial default by third parties, disfigurement, temporary or permanent disability, including paralysis, death, quarantine, epidemics or pandemics, border closures, government travel restrictions or warnings, actions or inactions of any governmental entity or official, diplomatic or health organization (e.g. WHO) warnings, foodborne, airborne, and communicable illness and diseases.; negligence by the tour operator. I realize that adventure travel's delight and thrill are based in part on these and other inherent hazards. I expressly agree to be personally responsible for my welfare and to completely assume all of the hazards listed above, as well as all additional dangers, known and unknown, freely and deliberately, to the fullest degree permissible by law.
Release & Waiver of Liability & Covenant Not To Sue:
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I recognize that I have received full disclosure and have been given the chance to have this Release evaluated by legal counsel. Subject to such acknowledgment, and by voluntarily and knowingly signing and delivering this Release, I (including, but not limited to, my heirs, successors, assigns, beneficiaries, agents, and legal representatives) forever release and discharge, hold harmless, and covenant not to sue "Undiscovered Frontiers," its owners, employees, agents, and suppliers on the ground, from and against any liability, claims, causes of action, demands, costs, damages, losses, or suits of an unlawful nature. I also acknowledge that I shall have no right to sue “Undiscovered Frontiers” other than to enforce the arbitration clause, which shall control all legal claims.
Binding Arbitration Agreement:
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I agree that any dispute arising out of, in connection with, or relating to this agreement, travel services, tour itineraries, catalogs, or any other materials about my tour, or the tour itself, shall be resolved exclusively through binding arbitration. The binding arbitration shall be conducted and held in Oakland County, Michigan, administered by the American Arbitration Association, and shall be governed only by Michigan law. If the arbitration provision is deemed invalid, you agree to bring any legal action in Oakland County, Michigan, or Federal Court in the Eastern District of Michigan. Additionally, you agree that the prevailing party in any dispute shall be entitled to recover its reasonable and necessary attorney fees and costs.
By signing under RESPONSIBILITY, ASSUMPTION OF RISK, RELEASE OF WAIVER of LIABILITY & COVENANT NOT TO SUE AND BINDING ARBITRATION AGREEMENT, I certify that I have read this agreement, fully understand all of its terms, understand that I have given up substantial rights by signing it, and voluntarily agree to be bound by its terms. I also acknowledge that I have had an opportunity to seek legal counsel, ask all questions that I may have, and that “Undiscovered Frontiers” has answered all questions to my satisfaction. My signature applies to all pages of this document. By signing, I also acknowledge that I have carefully read and fully understand and agree to the contents and legal consequences of “Undiscovered Frontiers” Booking Terms and Conditions, the itinerary of my specific trip, and any other tour related information published at www.undiscoveredfrontiers.com website.
Today's Date:
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Please sign:
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First Name
Last Name
